![]() ![]() Also, when you view a table, you can't update data from more than one table at the same time.Ģ. A table displays many records at the same time, but you may have to scroll horizontally to see all of the data in a single record. Note: You use Layout view, not Design view, to create forms and reports in web databases and web apps.ġ. You can create a form by using one of the Form commands on the Ribbon, the Form Wizard, or create a form yourself in Design view. When you open a form, Access retrieves the data from one or more of those tables, and then displays the data in the layout that you chose when you created the form. ![]() Forms typically contain controls that are linked to underlying fields in tables. You can also use a form to perform other actions, such as sending data to another application. You can use a form to easily view, enter, and change data one row at a time. The query returns only orders that were required in April, and only for customers who are based in London. This query retrieves the Order ID and Required Date data from the Orders table, and the Company Name and City data from the Customers table. The Orders table has information about customer orders.ģ. ![]() The Customers table has information about customers.Ģ. Note: You cannot use a query to update or delete records in a web database or web app.ġ. Display or print data by using a report.Īll of these items - tables, queries, forms, and reports - are database objects. When you update the data, it's automatically updated everywhere it appears.Ĥ. Store data once in one table, but view it from multiple locations. Reports to analyze or print data in a specific layout.ġ. Queries to find and retrieve just the data that you want.įorms to view, add, and update data in tables. Within an Access database file, you can use: You can use Access to manage all of your information in one file. As a result, when you update a supplier's phone number, it is automatically updated wherever you use it in the database. In a well-designed Access database, the phone number is stored just once, so you only have to update that information in one place. If a supplier's phone number changes, you might have to update that information in all three places. If your database isn't stored on a computer, or only parts of it are, you may be tracking information from a variety of sources that you must coordinate and organize.įor example, suppose the phone numbers of your suppliers are stored in various locations: in a card file containing supplier phone numbers, in product information files in a file cabinet, and in a spreadsheet containing order information. See details about the objects in a databaseĪ database is a collection of information that is related to a particular subject or purpose, such as tracking customer orders or maintaining a music collection. ![]() Some of it does not apply to Access web databases and Access web apps. In Form Layout view, select the Design tab, then locate the Controls group.Note: This article is about traditional Access databases that consist of a file or set of files that contains all the data and application features, such as data entry forms.Report Operation command buttons, which offer users a quick way to do things like preview or mail a report from the current record.Form Operation command buttons, which allow users to quickly open or close a form, print the current form, and perform other actions.Record Operation command buttons, which let users do things like save and print a record.Record Navigation command buttons, which allow users to move among the records in your database.By including commands for common tasks right in your form, you're making the form easier to use.Īccess offers many different types of command buttons, but they can be divided into a few main categories: When you create a command button, you specify an action for it to carry out when clicked. If you want to create a way for users of your form to quickly perform specific actions and tasks, consider adding command buttons. While some of these options-like command buttons-are unique to forms, others may be familiar to you. Access offers several options that let you make your forms look exactly the way you want. ![]()
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